Complete accounting solution for your eCommerce
TPA provides comprehensive automated and digitised accounting services for eCommerce businesses. With us, you can handle your accounting in real time, efficiently and without unnecessary complications, regardless of your size and the number of countries in which you sell your goods and services.
What do we do?
Our services include the setup and comprehensive automated and digitised processing of all data inputs into the accounting of e-commerce companies:
- Processing of orders received and invoices issued
- Processing of incoming invoices and receipts via OCR
- Processing of banking and payment transactions:
- Automated processing of banking transactions
- Automated processing of payment gateway transactions and bank buttons
- Automated processing of courier deliveries
- Accounting for warehouses by method A and B
- Payroll and HR processing
- Preparation of VAT and OSS returns and communication with the tax administration
- Preparation of Intrastat and Statistical reports Generation of payment orders from ERP online Generation of payment orders from ERP online
- Real-time Business Intelligence custom reporting available online
Automating the processing of orders received and invoices issued – How does it work?
We can connect all available e-commerce platforms (Shoptet, Prestashop, Shopify, Shopsys, UpGates, Woocommecre, Magento and custom e-commerce solutions, etc.) as well as marketplaces such as Amazon, Allegro, E-mag and many others to our Helios and ABRA Flexi ERP software via plugins or custom API connections.
Thanks to our experience with a number of platforms and marketplaces, we can send real-time information about orders, issued invoices, warehouse dispatches, and automate the process of changing the status of orders, sending invoices by e-mail, by subsequent generation of warehouse dispatches and automatic accounting for these transactions based on predefined document and transaction types. For this reason, whether it is hundreds, thousands, tens of thousands or hundreds of thousands of issued invoices per month, it is not an obstacle for us to achieve high efficiency.
Digital processing of incoming invoices and receipts via OCR – How does it work?
We currently use a variety of in-house and external OCR digitising/extraction tools, some with approval trees and our own mobile apps, where you can automatically forward received invoices or take photos of receipts, which are then displayed in the software within seconds. Subsequently, we check them on a daily basis, process them and send them to our ERP Helios and ABRA Flexi via API connections. In this way, you can have a real-time record of received documents, which you can pay as needed directly from your ERP in a short period of time. This way you do not need any additional supporting records and lists, your ERP available online becomes your main real-time overview of your company’s payables.
Processing of banking and payment transactions – How does it work?
Banks: Thanks to the EU PSD2 Directive and open APIs of banks, we are able to connect most SK and CZ banks directly to our ERP Helios and ABRA Flexi, thus ensuring online synchronisation between bank accounts and accounting. We also have extensive experience with bulk import of foreign bank transactions in the CEE region, where in some cases no API solution is yet available. We can import these transactions at different intervals (daily, weekly or monthly). Bank transactions are automatically matched with documents in the accounting system during import, and with the right settings we achieve a high percentage of automatic matching and automatic accounting of recurring transactions with standardised descriptions (over 90%).
Payment gateways: Also, through API and plugins that we have connected to our ERP Helios and ABRA Flexi, we can transfer payment gateway and bank buttons transactions to the accounting system in real time. We have experience with most of the available local and international payment gateways and bank buttons, where we book, in an automated way, for the total amount for payments for matching purposes with invoices issued, transaction fees, exchange rate differences and bulk payments that are paid by the payment solution to the bank account. That way you can be sure you will not miss any payment and have an accurate overview of the fees you pay for each solution in each country.
Courier deliveries: Currently, on a daily basis, we import courier sheets that couriers or clients automatically forward to us; we import via plugins, without human intervention. Courier delivery sheets, that have available API connections, are automatically transferred to our ERP systems Helios and ABRA Flexi. When transferring, these payments are automatically matched based on the variable symbol and the amount; for foreign currencies, exchange rate differences are automatically calculated and booked. This way you can see the current status of your receivables from couriers and you can be sure that bulk payments received from couriers are reconciled to these sheets and there are no shortages in revenues collected. Currently, we can handle most of the courier companies used in the CEE region in this way.
Accounting for warehouses by method A and B – How does it work?
With our automation and digitalisation solution for e-commerce, you can keep warehouse records and thus account for your inventory by method A. You can process goods receipt via external WMS applications and transfer this information to ERP via API connections, or you can keep warehouse records directly in ERP Helios and ABRA Flexi. The dispatching of goods is automated with each invoice issued, by transferring orders and generating issued invoices and their expenses. Our solutions ensure synchronisation of warehouse levels between WMS, ERP and your e-commerce platform, which ensures that in your e-shop you always have an up-to-date available amount of inventory that you actually have in the warehouse. You can also reliably estimate the value of your warehouse, as ERP warehouse management uses one of the FIFO or VAP inventory valuation methods and update the value of the warehouse with every warehouse movement. Thanks to this, you can reliably calculate the gross margin of each invoice issued, there is no guesswork about the warehouse prices of your inventory, this information will surely be appreciated when setting up performance marketing campaigns.
Real-time Business Intelligence custom reporting available online – How does it work?
Online availability of current accounting data and real-time accounting thereof allows us to work with this data on a daily basis and send it to various Business Intelligence tools such as Looker Data Studio, Power BI, or native dashboards directly in ERP Helios and ABRA Flexi. We then visualise this data in standardised dashboards where you can see the number of orders, revenues, cost of goods sold, variable and fixed costs, gross and net profit by month and country. However, we do not stop there, we prepare custom dashboards for each client, where we visualise various requirements, such as the subsidy of transport to individual countries, the amount of costs for performance campaigns, comparison of fees for individual payment methods, allocation of fixed costs to individual countries and distribution channels, and much more.
Interviews:
- Pricemania: https://www.youtube.com/watch?v=54HhzMK8V3I&t=78s
- Eshopový kráľ: https://www.youtube.com/watch?v=gObESwhV1_4
Conferences where you could meet us:
