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An integrated management system and its benefits for your organisation

An integrated management system (IMS) is an end-to-end system that consolidates an organisation’s various management systems into a single whole. Such systems may cover quality management (ISO 9001), environmental management (ISO 14001), occupational health and safety (ISO 45001), information security (ISO 27001), energy management (ISO 50001), and more.

An integrated management system allows you to coordinate and manage various business domains efficiently through a single platform. An integrated management system is therefore a tool that helps organisations achieve better efficiency, quality and compliance with standards, thus driving their overall performance and competitiveness.

The implementation of an integrated management system (IMS) means that the organisation has combined several management systems which usually operate separately into a single end-to-end system. This approach allows for the more efficient management of various areas such as quality, information security, environmental protection, occupational health and safety, and more.

Listed below are the key aspects of an integrated management system (IMS):

1. Streamlined processes and improved coordination:
   An IMS integrates various management systems such as ISO 9001 (quality management), ISO/IEC 27001 (information security management), ISO 14001 (environmental management), and more. This streamlines processes and reduces duplication in documentation and procedures, leading to better coordination between departments.
   
   
2. Efficient use of resources:
   Implementing an IMS optimises the company’s resources. Common processes and information sharing allow for a more efficient use of human, material and financial resources, creating an opportunity to save costs and boost productivity.
   
   
3. Better risk management:
   An IMS allows the company to manage risk across multiple areas better. For example, having integrated its quality management and information security systems, the company is better placed to ensure that its products or services are not only of high quality but also securely protected from cyber threats.
   
   
4. Unified goals and strategies:
   The integration of management systems leads to the creation of a unified set of goals and strategies that are aligned with the company’s overall vision and mission. This will ensure that all of the company’s activities are consistent and directed towards achieving the common goals.
   
   
5. Better compliance with legislation and standards:
   As all the necessary measures are integrated into a single system, an IMS makes it easier for companies to comply with various legislative requirements and standards. This reduces the risk of non-compliance and makes the company better prepared for audits and inspections.
   
   
6. Increased satisfaction among customers and trading partners:
   Effective management of quality, safety and environmental aspects helps improve services and products, ultimately driving both customer satisfaction and the company’s reputation in the market.

Featuring multiple benefits, an integrated management system (IMS) is a strategic approach to running an organisation’s different areas. Streamlined processes, more efficient management, cost savings and better communication are just some of the benefits that make it an important tool for modern organisations. Implementing an IMS makes it possible for an organisation to both meet customer and regulatory demands more easily and boost its competitiveness in the market. Ultimately, an IMS drives quality, reliability and efficiency, thus supporting the organisation’s sustainable growth and success.

Having an integrated management system (IMS) certified by an external certification authority provides the organisation with multiple benefits that support its credibility, effectiveness and overall success. Certification by an independent external authority proves that the organisation has met internationally recognised standards and practices, enhancing the organisation’s credibility for customers, trading partners and other stakeholders.

Having a certified system in place may not only provide an advantage in tenders and business opportunities, but is often a precondition for participation in tenders.

An external certification authority conducts an objective assessment that helps identify any potential shortfalls or areas for improvement.This can improve both the efficiency and operation of the entire system. A certified IMS demonstrates to customers that the organisation is committed to high standards of quality, safety and environmental responsibility. This may enhance customer satisfaction and loyalty in return.

The certification process can motivate employees to follow established procedures and continuously improve their work processes. Moreover, certification serves as recognition for their work and fosters a positive culture in the company. External certification helps identify and eliminate potential risks within the organisation, contributing to more stable and secure business practices. Certification requires regular audits that support the continuous improvement of processes and procedures, allowing the organisation to advance and adapt to changing conditions continuously.

Ultimately, IMS certification by an external certification authority helps the organisation not only achieve and maintain high standards, but also demonstrate those standards to the outside world. This builds trust, enhances reputation and drives business performance.

TPA Slovakia experts have a wealth of experience in implementing tailor-made integrated management systems. At TPA Slovakia, we specialise in end-to-end solutions that include a status quo analysis in which we conduct a thorough review of your existing processes, systems and requirements to get an accurate picture of your needs and goals. On the basis of the analysis, we will propose a detailed solution fully tailored to your specific requirements and needs. We will take care of all aspects of the implementation of the solution, including integration with existing systems, staff training and professional supervision after the system has been implemented. Our services also include conducting the necessary internal audit through our certified in-house auditor and providing assistance during the external audit by a certification authority.

Our goal is to help you improve the efficiency of your company’s management through a modern and efficient integrated management system that is fully integrated with your existing processes.
Please feel free to contact us.